Question 4:

Please enter the Race/Ethnicity of the new alleged child victims served during the reporting period:

American Indian/Alaska Native

Refers to a person having origins in any of the original peoples of North and South America (including Central America) and who maintains tribal affiliation or community attachment. This category includes people who indicated their race(s) as American Indian or Alaska Native or reported their enrolled or principal tribe, such as Navajo, Blackfeet, Inupiat, Yup’ik, or Central American Indian groups or South American Indian groups. 

Asian East or Southeast Asian

Refers to people who are Southeast Asian and come from East Asia: China, Democratic People's Republic of Korea, Mongolia, Republic of Korea. Southeast Asian: Cambodia, Lao People's Democratic Republic, Myanmar, Philippines, Thailand, Viet Nam. 

South Asia

Refers to people coming from Afghanistan, Bangladesh, Bhutan, India, Iran, Maldives, Nepal, Pakistan, and Sri Lanka. 

Black/African American

Refers to a person having origins in any of the Black racial groups of Africa. It includes people who indicated their race(s) as Black, African American, or Negro or reported entries such as Kenyan, Nigerian, or Haitian. 

Hispanic or Latino

Refers to an individual who self-reports in one of the specific Spanish, Hispanic, or Latino categories: Mexican, Puerto Rican, Cuban, or another Hispanic, Latino, or Spanish origin. This also includes people who indicate that they are another Hispanic, Latino, or Spanish origin are those whose origins are from Spain, the Spanish-speaking countries of Central or South America, or the Dominican Republic. The terms Hispanic, Latino, and Spanish are used interchangeably.

Native Hawaiian or Other Pacific Islander

Refers to a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. It includes people who indicated their race(s) as Pacific Islander or reported entries such as Native Hawaiian, Guamanian or Chamorro, Samoan, and Other Pacific Islander or provided other detailed Pacific Islander responses. 

White non-Latino Caucasian

Refers to a person having origins in any of the original peoples of Europe, the Middle East, or North Africa. It includes people who indicated their race(s) as White or reported entries such as Irish, German, Italian, Lebanese, Arab, Moroccan, or Caucasian. 

Another Racial Identity not listed above

Includes all other responses not included in the race categories described above. 

Multiple Races

Refers to a person who may self-identify in more than one race or ethnicity category. 

Not Reported

Refers to individuals who do not report. 

Not Tracked

Refers to individuals who are anonymous. For example, if a CAC has a client who received services who was anonymous or received referral information over the phone.

 Question 5 and 6:

Question 5:

Please enter the number of all alleged victims, (child or adult), served in this reporting period for each of the following age categories at the time they presented at the CAC (Many CACs serve victims who are 18 or older):

0-5

6-10

11 to 17

18 to 24

25+

Undisclosed

Note: The first three categories (0-5, 6-10, and 11-17) total should be equal or less that the total number of children entered in question 1.

Question 6:

Please enter the total number of alleged offenders:

Offender, AO, AP 

Individuals suspected and investigated in cases of abuse or alleged maltreatment.

Question 7:

Please enter the breakdown of the relationship of alleged offenders to the new children served during the reporting period: 

Biological Parent

A person who contributes genetic material to create a child, usually by providing an egg or sperm. Biological parents are genetically linked to their child.

Adoptive Parent

A person who legally becomes a parent to a child who is not biologically related to them.

Foster Parent

An adult who temporarily cares for a child who has been abused, neglected, or whose biological parents are unable to care for them. Foster parents are also known as resource parents.

Parent's significant other

Refers to the romantic partner of a person's parent, essentially meaning their mom or dad's boyfriend or girlfriend; it indicates a person who holds a significant relationship with their parent, even if they are not legally married.

Stepparent

A person who marries one's own parent after the death or divorce of the other parent and therefore has no biological relationship to the child.

Other relative

Refers to family members who are part of your family, such as siblings, aunts, uncles, cousins, and grandparents. It can also include people related by marriage, such as in-laws.

Stranger/Unknown offender

The assailant or offender is completely unknown to the victim or known only by sight.

Stranger/Unknown Internet Crime

The crime occurred by internet or other electronic means and assailant or offenders are completely unknown by the victim or known only by sight.  

School Personnel or Volunteer

School personnel are people who work in a school, including teachers, administrators, and support staff. A School Volunteer is a person who helps at a school without receiving payment or other compensation and includes individuals organizing events, mentoring students, and working with students in the classroom.

Coach/Sport Personnel or Volunteer

Is a person who instructs, trains, and directs athletes or sports teams. Personnel would be paid to coach, and a volunteer helps coach without receiving payment. 

Religious Personnel or Volunteer

Religious personnel are people who work in a religious vocation or calling, either temporarily or permanently. Religious volunteers are people who contribute their time and talents to a church without receiving payment. They play a vital role in the church by helping to carry out its mission and vision.

Medical Personnel

Medical personnel are people who have received specialized training in a health-related field and work in a medical setting. They may be employed by the military, work in hospitals, or participate in emergency medical teams.

Daycare

Supervision of and care for children or disabled adults that is provided during the day by a person or organization.

Babysitter

A person who goes into the home of a child to give care during the temporary absence of the parent or legal guardian or custodian.

Unknown relationship

A connection between two people where the nature of their bond is unclear, lacking a defined label.

Other known person

A relationship not listed above 

Adult Survivor

Someone who has experienced abuse or trauma as a child and is now an adult.

Question 8:

Please enter the number of alleged offenders in this reporting period for each of the following age categories at the time they presented at the CAC (each offender should only be counted once and should match the total number of offenders entered):

11 and Under

12-17 Years

18-24 Years

25+ Years

Not disclosed

Unknown

Note: Total should equal the total reported in question 7.

Question 9: 

Please enter the types of abuse reported for the new children served during the reporting period:

Sexual Abuse 

Refers to a specific type of child maltreatment where the abuse is sexual in nature. 

Physical abuse

Any intentional act that causes injury or trauma to another person through bodily contact. This can include hitting, kicking, biting, or using weapons. Physical abuse can also include denying a person medical care or forcing them to use drugs or alcohol.

Neglect

Any recent act or failure to act on the part of a parent or caretaker which results in death, serious physical or emotional harm, sexual abuse or exploitation"; or. "An act or failure to act which presents an imminent risk of serious harm."

Mass Violence

Violent, intentional criminal acts that injures or kills many people. Mass violence can include public shootings; Riots; Civil unrest, such as strikes and protests; Terrorism, such as bombings; and public health emergencies, such as disease outbreaks, chemical spills, or radiation events.

Interpersonal Violence/Family Violence

Involves the intentional use of physical force or power against other people by an individual or small group of individuals. Interpersonal violence may be physical, sexual, or psychological (also called emotional violence), and it may involve deprivation and neglect.

Community Violence

Intentional violence that takes place in public spaces between people who are not closely related. It can include bullying, gang fighting, shootings, and attacks.

Drug Endangered

Refers to a child under the age of 18 who lives in or is exposed to an environment where drugs are used or manufactured creating a risk of experiencing abuse.

Child Labor Trafficking

The recruitment, harboring, transportation, provision, or obtaining of a person for labor or services through the use of force or fraud or coercion for the purposes of subjection to involuntary servitude, peonage, debt bondage, or slavery. Child labor trafficking is the trafficking of individuals who are 18 years of age or younger.  

Child Sex Trafficking

Refers to the recruitment, harboring, transportation, provision, obtaining, patronizing, or soliciting of a minor for the purpose of a commercial sex act.

Commercial Sexual Exploitation of Children (CSEC)

Refers to a range of crimes and activities involving the sexual abuse or exploitation of a child for the financial benefit of any person or in exchange for anything of value (including monetary and non-monetary benefits) given or received by any person.

Child Sexual Abuse Material

Any visual depiction of sexually explicit conduct involving a person less than 18 years old. Federal law prohibits the production, advertisement, transportation, distribution, receipt, sale, access with intent to view, and possession of child sexual abuse material (CSAM).

Sextortion

The practice of extorting money or sexual favors from someone by threatening to reveal evidence of their sexual activity by sharing with the public nude or sexual images. 

Teen Dating Victimization

Teen dating victimization is when a person under the age of 19 experiences abuse, harassment, or stalking by a current or former romantic partner. This abuse can be physical, psychological, or sexual.

Adult Survivor

Someone who has experienced abuse or trauma as a child and is now an adult.

Other

Any Alleged maltreatment not reported above.

Question 10, 11 and 12: 

Please enter the number of children receiving the following services during the reporting period:

Medical Evaluations

Onsite forensic interviewing

Offsite forensic interviewing

Mental Health Referrals (Internal and External)

Mental Health Treatment

Special Note: The sum of the number entered in question 11 may be higher than the total number of new children that you entered in question 1. Question number 11 should reflect the total number of children served during the reporting period and not just the children involved in new cases referred to your center during the reporting period.

Forensic Interview, FI 

A structured conversation with a child intended to elicit detailed information about a possible event or events that the child may have experienced or witnessed. 

Medical Exam/Treatment/Evaluation

Specialized medical evaluation conducted through a CAC referral to an onsite, linked, or other appropriate medical provider. 

Mental Health Counseling/Therapy

Therapy or Counselling either in person or by teletherapy attended by the child. 

Mental Health Screenings/Assessments

A mental health screening or assessment is a series of questions and observations that help inform need for treatment, type of treatment needed, and Risk or Crisis Assessment. Screening or Assessments can be conducted by either a Mental Health Professional or a Victim Advocate and typically assess for Trauma, Risk, Crisis, and Safety. 

Mental Health Referral to Counseling/Therapy (Internal and External)

Referral for Behavior Health Services or Mental Health Services that are a written, oral, faxed or electronic request by the CAC on behalf of the child. 

Victim Advocacy Services

Services that help victims of crime navigate the criminal justice system and recover from their experience.

Section 2: Enter outcome information of cases: 

Note: Accredited programs, as noted in the NCA Standards for Accredited Members, are required to track outcome information. The statistical reporting form should be used and completed in its entirety by those members. While NCA recognizes Associate Member programs may have challenges in tracking outcome information, we ask that you complete the information below to the best of your ability.

Question 13 and 14:

Question 13

Please enter the number of Case Review meetings conducted during the reporting period (Case Review is the formal process for MDT members to share facts and observations):

Case review

The formal process through which professionals share facts and observations that inform team decisions and assist participating professionals to make decisions about cases. Also referred to as MDT Meetings. 

Question 14

Please enter Child Protective Services disposition information. Specifically, the number of dispositions by the following categories:

Substantiated/Indicated/Founded

The case was investigated by CPS and the evidence substantiated abuse.

Unsubstantiated/Unfounded

The case was investigated by CPS and no determination of abuse was made.

Screened out

The agency determined that the allegations did not meet the state's definition of child maltreatment.

Differential Response

A child welfare practice that allows multiple ways to respond to reports of child abuse or neglect, is also known as "dual track," "multiple track," or "alternative response".

Administrative Closure 

Case that does not meet criteria to be assigned to CPS. 

Moved/Transferred

Case where the child/family has moved out of the service area or the case was moved to ongoing services.

Unable to Complete

The case was investigated by CPS and the caseworker was unable to substantiate abuse or complete the investigation for other reasons.

Child with Sexual Behavior Problem

A child who initiates sexualized behaviors that is considered to be developmentally inappropriate for their age and could potentially harm themselves or others.

Other

Cases closed for reasons not provided above.

CPS refers to Child Protective Services

In your state this may be called Department of Children and Families, Department of Human Services, or another name. We recognize CPS as a general term. 

Note: Please only enter the Child Protective Services disposition information for cases (meeting the CAC’s case 

acceptance criteria) that CPS closed during the reporting period by the listed categories. 

Question 15: 

Please enter any Prosecution Dispositions/Results that occurred during the reporting period:

Referred to Prosecution

A request was made to prosecute the case. 

Accepted for Prosecution

A Decision to pursue legal action has been made by Prosecution.

Dismissed

The case has been terminated or dismissed because the plaintiff or prosecution did not actively pursue it.

Conviction

For the purposes of this question, please count a case under ‘convictions’ if any of the charges connected to the case resulted in a conviction by jury / judge decision. 

Pleas

Count a case under ‘pleas’ if any of the charges connected to a case resulted in a conviction by a plea agreement. 

Acquittals

Please count a case under ‘acquittals’ if any of the charges connected to a case did not result in a conviction by jury / judge decision. 

Diversion Response

A criminal justice agreement that allows a defendant to avoid arrest, prosecution, or incarceration. In exchange, the defendant agrees to complete certain conditions within a set time frame. If the defendant complies with the conditions, the charges are dismissed.

Note: For the purposes of this question, please count a case under ‘convictions’ if any of the charges connected to the case resulted in a conviction by jury / judge decision. Please count a case under ‘pleas’ if any of the charges connected to a case resulted in a conviction by a plea agreement. Please count a case under ‘acquittals’ if any of the charges connected to a case did not result in a conviction by jury / judge decision.  

For questions 14 and 15 the numbers entered will most likely include cases from previous reporting periods. CPS and Prosecution information is usually information that is not available the following six months after opening the case and therefore the outcomes will most likely be reported during future reporting periods. 

Section 3: CAC Information 

Question 16: 

Total number of CAC/MDT staff members who received training funded by the CAC in this reporting period:

CAC Funded Training

Includes any MDT member who attended training paid for by the CAC either for the training or for the hours to attend the training. 

Question 17: 

What is your organizational type:

Independent 501c3

Program under an umbrella that is a 501c3

Hospital based CAC

Prosecutor/Government based CA C

Law Enforcement/Government based CAC

Child Protective Service/Government based CAC

Other Government based CAC

Hybrid CAC (e.g., prosecution based with a non-profit arm)

Tribal CAC

Other

Organizational Type

Defines how your CAC operates and is organized for business purposes.  

Question 18: 

Please choose the statement that best describes your physical location:

Our CAC has its own location, no MDT Partners are co-located.

Our CAC has its own location, MDT Partners are co-located. (MDT Partners are located at the CAC).

Our CAC is housed with an MDT partner. (The CAC is located at the MDT partners location).

Our CAC is a Satellite Location of a main CAC.

Physical Location

Describes the physical location of your CAC.

Question 19:

The organization(s) we are co-located with are (Choose all that apply)

•    Child Protective Services

•    Law Enforcement

•    Hospital or Medical services

•    Prosecution

•    Government agencies

•    Independent non-profit agencies (Mental Health, Victim Advocacy Services)

•    Other (please specify)

Other Services Provided by the CAC during the reporting period:

Question 20:

Case Management/Coordination (services for children and/or adults) 

Referring to cases presented to the MDT but not accepted for core direct CAC services. E.g., domestic violence, sexual assault of an adult, Mental Health Services, Dog Accompaniment Services, Drug screening, Foster Care Services, Transportation, etc. If you enter cases in NCAtrak on the Presenting Tab for Other Direct or Indirect Services statistics will automatically be added to your report if any services like MH, VA, Med, or FI are attended by the client.

Question 21:

Prevention – Services (for Children and Adults)

Many CACs engage in prevention services. Some have formal programs in the school, others may have groups focused on prevention efforts, and others participate in collaborative community projects. (e.g., School-based prevention programs like Child Safety Matters or community-based prevention programs like Stewards of Children, etc.) If you enter cases in NCAtrak on the Presenting Tab for Other Direct or Indirect Services statistics will automatically be added to your report if any services like MH, VA, Med, or FI are attended by the client.

Question 22: 

Number of Awareness campaigns (e.g., Holiday/Community Events, social media, Fundraisers, Newsletters, Prevention Campaigns including Pinwheel Events, walks, billboards, etc.)

Awareness Campaigns 

e.g., Holiday/Community Events, social media, Fundraisers, Newsletters, Prevention Campaigns including Pinwheel Events, walks, billboards, etc.

Question 23:

 Number of Impressions for your Awareness campaign(s) or people reached

Awareness Campaign Impressions

The number of projected or determined people reached through awareness campaigns.

Step 4: Submit your Statistics

If your submission is successful, the screen will look like the picture above and include a submitted on with a date in the submission status column.

Note: If the Statistical Submission Form appears after you have clicked on the Submit button, scroll up and review the screen again – NCAtrak has uncovered an error.

You can print a copy of your submission for your files after submitting.  On the initial landing page, use the blue ‘View’ button. All your NCA report submissions will list including the report just submitted. After clicking view a PDF of your report will be downloaded. 

NOTE: You may not have access to this page shortly after the submission deadline. It is strongly encouraged that you do keep a copy of this information for your records.

Finally, after your statistics are submitted if information changes or if new information is received you can press the ‘Edit’ button for the report period you wish to enter the new information.

Step 5: SUBMISSION DEADLINE

• Jan 15^th of each calendar year- submission of January-June and July-December data.
• Regardless of which day of the week the submission date falls on each year, the submission system is closing at 11:59 EST on the deadline.

Reports cannot be emailed, faxed, or mailed.

Your account will be activated for submissions, and you will receive your log in information two weeks prior to each submission deadline.

Thank you for all you do for the children. National Children’s Alliance

Please feel free to call (202) 548-0090 ext.125 or email support@ncatrak.org for any questions.