All Accredited, Associate/Developing and Satellite Members are required to submit a center/agency statistical report to NCA every six months to comply with membership requirements and to remain in good standing. (If a CAC became a member during the reporting period they will not be required to submit until the next reporting period)
NCA uses these statistics to report to the Department of Justice, and respond to Congressional inquiries, as well as in our annual report. They are our tools for discussion at the local, state, and federal level. So that we can best represent the good work that is taking place in CACs across the country, please report your statistics as accurately as possible. Additionally, Chapter Members use these statistics to report to State Stakeholders.
The Submission Process
Step 1: Log in to the system:
· For Current NCAtrak users: Please submit your report through your NCAtrak account.
· For all other submitters: Please go to https://ncatrak.org/Login using Google Chrome web browser.
· Important: No faxed, mailed, or emailed forms will be taken under consideration.
The Login Screen:
Non-NCAtrak users will be prompted for your center’s log in credentials. The system will be activated for submissions, and you will receive a personal email containing your organization's specific log in information two weeks prior to each deadline. If you have not received this email within the two weeks prior to the submission window, please contact ncatraksupport@nca-online.org.
NOTE: all your center’s identification information inside the system is connected to this unique Username / Password combination. Make sure the information on your screen is exactly like it is in your email before clicking on ‘Login’. If you experience any problems logging in, please email for assistance to ncatraksupport@nca-online.org.
If your login screen has a red bar across the top like in the picture below do not use this this login to enter your statistics. This is our testing environment and the statistics if entered do not go to the proper location and you will be notified that your statistics have not been submitted. Please make sure the website address does not have the letters UAT in the address.
Once logged in this is the screen you will see. Please make sure your CAC name is in the first sentence at the top. Before moving to the next step clear your cache by holding down the Ctrl button on your keyboard and then clicking on the refresh or reload to the right of the URL. The page should refresh.
Step 2: Choose the Date Range:
Confirm that the appropriate time-period and year are correctly entered in the Period and Year fields. Then, click on the blue ‘Enter Statistics Data’ button below these fields.
Step 3: Enter your data:
Enter your statistics in the provided fields. Please remember that the system will log you out after 40 minutes of inactivity without saving your data. Please be ready with your data prior to beginning submission.
The Statistical Submission Screen
Special Note: You can only enter numbers into the fields in Sections 1 – 3 (Except for the ‘Other Services Provided’ question).
Complete the online form, paying special attention to the following sections:
Section 1:
Enter the number of services and the demographic information for the children seen by your center. If NCA does not offer an
option for “unknown”, please do not write that as an option on the form.
Question 1:
Please enter the total number of new children served at the CAC this reporting period:
Please enter the total number of new alleged child victims receiving core direct CAC services for alleged maltreatment this reporting period (e.g., Forensic Interview, Victim Advocacy, Medical, Mental Health). These are alleged maltreatment cases that were accepted by your MDT and services were provided as part of the investigation.
Note: This is the number of children referred to your center during the reporting period in which your CAC has been involved in the MDT response to an allegation of abuse. DO NOT INCLUDE referrals for services that are outside the core mission of your CAC – include these ‘Other’ services in the ‘Other Services’ section at the end of this form. ALSO, if a child returns to your center as the subject of a separate allegation of abuse during the reporting period, report the number of allegations (2) as children rather than the number of individuals (1).
Question 2:
Please enter the Assigned Sex at Birth/Biological Sex at Birth of the new alleged child victims served at the CAC this reporting period for the following categories:
Female
Male
Intersex
Unknown
Decline to Answer
Note: Question 1 and 2 counts new alleged victims 18 or younger who were referred to the CAC for an allegation of abuse and question 2 total should equal question 1 total.
Question 3:
Please enter the current self-identified Gender identities of the new alleged child victims served at the CAC this reporting period (Optional):
Female
Male
Transgender Female
Transgender Male
Non-Binary
Another Gender Identity
Unknown
Decline to Answer
Question 4:
Please enter the current self-identified Pronouns of the new alleged child victims served at the CAC this reporting period (Optional):
He/Him
She/Her
They/Them
Ze/Hir
Other
Unknown
Decline to Answer
Question 5:
Please enter the Race/Ethnicity of the new alleged child victims served during the reporting period:
American Indian/Alaska Native
Asian East or Southeast Asian
South Asian
Black/African American
Hispanic or Latino
Native Hawaiian/Other Pacific Islander
White Non-Latino Caucasian
Another Racial Identity not listed above
Multiple Racial Identities
Not Reported
Not Tracked
Note: Counts new alleged victims 18 or younger who were referred to the CAC for an allegation of abuse and question 5 total should equal question 1 total.
Question 6:
Please enter the number of all alleged victims, (child or adult), served in this reporting period for each of the following age categories at the time they presented at the CAC (Many CACs serve victims who are 18 or older):
0-5
6-10
11 to 17
18 to 24
25+
Undisclosed
Question 7:
Please enter the total number of alleged offenders:
Question 8:
Please enter the breakdown of the relationship of alleged offenders to the new children served during the reporting period:
Parent
Stepparent
Other relative
Parent's boyfriend/girlfriend
Other known person
Unknown relationship
Question 9:
Please enter the number of alleged offenders in this reporting period for each of the following age categories at the time they presented at the CAC (each offender should only be counted once and should match the total number of offenders entered):
11 and Under
12-17 Years
18-24 Years
25+ Years
Not disclosed
Unknown
Note: Total should equal the total reported in question 7.
Question 10:
Please enter the types of abuse reported for the new children served during the reporting period:
Sexual abuse
Physical abuse
Neglect
Witness to violence
Drug endangered
Other
Question 11:
Please enter the number of children receiving the following services during the reporting period:
Medical exams/treatment
Counseling/therapy
Referral to counseling/therapy
Onsite forensic interviewing
Offsite forensic interviewing
Special Note: The sum of the number entered in question 11 may be higher than the total number of new children that you entered in question 1. Question number 11 should reflect the total number of children served during the reporting period and not just the children involved in new cases referred to your center during the reporting period.
Section 2: Enter outcome information of cases:
Note: Accredited programs, as noted in the NCA Standards for Accredited Members, are required to track outcome information. The statistical reporting form should be used and completed in its entirety by those members. While NCA recognizes Associate Member programs may have challenges in tracking outcome information, we ask that you complete the information below to the best of your ability.
Question 12:
Please enter Child Protective Services disposition information. Specifically, the number of dispositions by the following categories:
Founded/reason to believe
Administrative closure
Moved
Unable to determine
Unfounded/ruled out
Other reason for closure
Note: Glossary of terms for the Child Protective Services Section of the form:
CPS refers to Child Protective Services. In your state this may be called Department of Children and Families, Department of Human Services, or another name. We recognize CPS as a general term.
CPS outcome information:
Founded/Reason to believe: case that was investigated by CPS and the evidence substantiated abuse.
Administrative closure: case that does not meet criteria to be assigned.
Moved: case where the child/family has moved out of the service area.
Unable to determine: case that was investigated by CPS and the caseworker was unable to substantiate abuse.
Unfounded/Ruled Out: case that was investigated by CPS and no determination of abuse was made.
Note: Please only enter the Child Protective Services disposition information for cases (meeting the CAC’s case
acceptance criteria) that CPS closed during the reporting period by the listed categories.
Question 13:
Please enter any Prosecution Dispositions/Results that occurred during the reporting period:
Number of cases accepted for prosecution
Number of cases that resulted in convictions
Number of cases that resulted in pleas
Number of cases that resulted in acquittals
Note: For the purposes of this question, please count a case under ‘convictions’ if any of the charges connected to the case resulted in a conviction by jury / judge decision. Please count a case under ‘pleas’ if any of the charges connected to a case resulted in a conviction by a plea agreement. Please count a case under ‘acquittals’ if any of the charges connected to a case did not result in a conviction by jury / judge decision.
For questions 12 and 13 the numbers entered will most likely include cases from previous reporting periods. CPS and Prosecution information is usually information that is not available the following six months after opening the case and therefore the outcomes will most likely be reported during future reporting periods.
Section 3: CAC Information
These questions are included for DOJ reporting purposes regarding your CAC.
Question 1:
Total number of CAC/MDT staff members who received training funded by the CAC in this reporting period:
Question 2:
What is your organizational type:
Independent 501c3
Program under an umbrella that is a 501c3
Hospital based CAC
Prosecutor/Government based CA C
Law Enforcement/Government based CAC
Child Protective Service/Government based CAC
Other Government based CAC
Hybrid CAC (e.g., prosecution based with a non-profit arm)
Tribal CAC
Other
Question 3:
Please choose the statement that best describes your physical location:
Our CAC has its own location, no MDT Partners are co-located.
Our CAC has its own location, MDT Partners are co-located. (MDT Partners are located at the CAC).
Our CAC is housed with an MDT partner. (The CAC is located at the MDT partners location).
Our CAC is a Satellite Location of a main CAC.
Question 4:
Other Services Provided by the CAC during the reporting period:
Number of Children receiving Case Management/Coordination services
Number of Adults receiving Case Management/Coordination services
Note: Case Management e.g., Refers to cases presented to the MDT but not accepted for core direc tCAC services. E.g., domestic violence, sexual assault of an adult, Mental Health Services, Dog Accompaniment Services, Drug screening, Foster Care Services, Transportation, etc.
Number of Children Receiving Prevention Services
(e.g., School based prevention programs like Child Safety Matters, etc.)
Number of Adults Receiving Prevention Services
(e.g., Community based prevention programs like Stewards of Children, etc.)
Number of Awareness Campaigns
(e.g., Holiday/Community Events, social media, Fundraisers, Newsletters, Prevention Campaigns including Pinwheel Events, walks, billboards, etc.)
Number of Impressions for your Awareness Campaign(s) or people reached
Step 4: Submit your Statistics
To submit your form, click ‘Submit to NCA’ at the top of the page. Please submit only once. If your submission is successful, the screen will look like the picture below:
Note: If the Statistical Submission Form appears after you have clicked on the ‘Submit to NCA’ button, scroll up and review the screen again – NCAtrak has uncovered an error.
You can print a copy of your submission for your files after submitting. On the initial landing page, use the blue ‘View All NCA Report Submissions’ button. All your NCA report submissions will list including the report just submitted.
Click the ‘View Submission’ link on the left of the screen next to the desired submission period. A new window will pop up with the information in a PDF document. Either print out this document for your records or click ‘Save’ on the top-left of the menu and save the file to your computer. NOTE: You may not have access to this page shortly after the submission deadline. It is strongly encouraged that you do keep a copy of this information for your records.
Finally, after your statistics are submitted if information changes or if new information is received you can press the ‘Resubmit to NCA’ button after entering the Report Date Range for the report period you wish to enter the new information.
To confirm that your report has been submitted click on View All NCA Report Submissions and your report should be listed.
Step 5: SUBMISSION DEADLINE
- Jan 15th of each calendar year- submission of July-December data.
- July 15th of each calendar year– submission of January-June data.
- Regardless of which day of the week the submission date falls on each year, the submission system is closing at 11:59 EST on the deadline.
Reports cannot be emailed, faxed, or mailed.
Your account will be activated for submissions, and you will receive your log in information two weeks prior to each submission deadline.
Thank you for all you do for the children. National Children’s Alliance
Please feel free to call (202) 548-0090 ext.125 or email ncatraksupport@nca-online.org for any questions.